Get More Business Done with a State-of-the-Art Conference Room
A good conference room AV setup should go unnoticed at the end of the day. If the sound is good, the screens are easy to see and use, and the configuration is well laid out, you shouldn’t have to think about it, much less talk about it. A bad setup will cause communication barriers and frustration among staff and clients, and be the topic of conversation at every internal meeting. If you want to stop talking about the conference room and fix it once and for all, take some time to plan it out. Here are some best practices for conference room AV setup as you plan for a conference room AV equipment upgrade:
- Analyze the intended use for your room.
Knowing the space’s primary role and possible future functions will guide your decision-making in all aspects of room planning. Is the room used for small brainstorming sessions, large presentations, or video conferencing? Based on the answer to this question, decisions will be made regarding the room layout and conference room AV equipment.
- Determine what AV challenges need to be solved.
Consider the room’s acoustics and proportions. Do you have sightline issues? Does the room echo? If there are barriers causing sight issues, consider mounting displays or screens in multiple locations around the room to ensure all participants have a clear line of sight. If you have sound clarity or projection issues, you’ll want to invest in high-quality microphones and speakers. Sound masking is another option to reduce ambient noise and improve the speaker’s clarity. Directional microphones and echo-canceling systems will help provide a better sound experience. Will the room host hybrid meetings? Think about the experience your virtual guests will have. Some solutions include multiple microphones to better capture speakers from around the room or a camera system that can focus on individuals and the whole room’s perspective.
- Make sure your entire system works together.
Ensure all AV components, such as displays, microphones, cables, and speakers, communicate seamlessly. Explore options like screen sharing and wireless casting for added flexibility in content sharing. Are your control systems user-friendly? Investing in intuitive interfaces allows participants to manage the AV setup easily without technical expertise.
Implement these best practices and elevate the meeting experience for your employees and customers. You’ll find less talk about the room and more about the business.
Contact Mood Texas today for a custom conference room AV solution quote. We design and plan conference room setups for organizations of all sizes and for all needs. Plus, our expert team can install and service your equipment as needed.